School Info, Enrollment & Policies
Right to Access Records
The Family Educational Rights and Privacy Act of 1974 (FERPA) grants students the right of access to inspect or review their educational files, records, or data. If a student wishes to inspect his/her records, he/she must file a request with the Berklee Online Registrar’s Office within 10 days of receipt of the Right of Access form. The student will be notified as to the date, time, and location that the desired record will be available for inspection.
The college maintains the following general records on students: permanent academic records and account payment records. A student file will contain a record of all non-Berklee affiliated individuals or organizations requesting access to it plus statements that specify the legitimate educational purpose for which access was requested. The Record of Access may be released only to Berklee personnel or to state or federal officials as a means of auditing the reporting of access to student records.
Except as listed below, information or records concerning individual students may not be released to any individual or agency without the student’s written permission. Any request for such information received without such written notice will not be honored and will be returned with a request for a written release from the student. With the approval of the registrar and without the student’s approval, educational records may be released to the following individuals or agencies under the following specific conditions:
- Berklee personnel for legitimate educational purposes only;
- Federal or state officials in connection with the audit and evaluation of federally funded programs, in connection with the enforcement of federal legal requirements that relate to such programs, or in connection with the student’s application for or receipt of financial aid;
- State and local officials to whom disclosure is required by state statute adopted prior to November 19, 1974, for organizations conducting studies for the purpose of developing predictive tests, administering student aid programs, and improving instruction;
- Accrediting organizations in order to carry out their accrediting function;
- The student’s parents, if they claim the student as a dependent on the most recent Internal Revenue Service tax return and provide documentation of such;
- Persons possessing a judicial order or lawfully issued subpoena (provided that the college first makes reasonable attempts to notify the student);
- When necessary in an emergency, to protect the student’s health, safety, or welfare or that of others, to persons who are in a position to deal with an emergency; or
- The Bureau of Citizenship and Immigration Services (BCIS), formerly Immigration and Naturalization Services (INS), upon specific request to the college to verify F-1 status of international students.
Unless an individual or agency can meet one of the aforementioned conditions, the college will not release a student’s educational records, class schedule, specific address, or telephone number. However, the following data are considered by the college to be informational in nature and may be released without the student’s permission, at the discretion of the college: name, enrollment status, graduation status, term level, program, major, dates of attendance, and hometown.
Additional information on procedures or policies relating to the college compliance with the Family Educational Rights and Privacy Act can be obtained from the Berklee Online Registrar’s Office.