School Info, Enrollment & Policies
Undergraduate Financial Policies
On This Page
- Acceptable Methods of Payment
- Collection Policy
- Financial Aid for Domestic Students
- Financial Aid for International Students
- Financial Obligation — Your Rights and Responsibilities
- Return of Unearned Military Tuition Assistance
- Payment of Tuition
- Refund Checks and Overpayments of Tuition
Acceptable Methods of Payment
Payments via credit card may be made online or by phone at (617) 747-2146. The following major credit cards are accepted: American Express, Discover, MasterCard, and Visa.
Personal Check, Cashier’s Check, or Money Order
All checks should be made payable to Berklee College of Music with the negotiable amount in U.S. currency. If a student makes payments with a personal check and the check is returned, Berklee Online charges a $50 processing fee. Notice of the returned check will be sent to the student. If the return payment creates a debit balance on the account, a hold will be placed on the student account, which blocks academic schedule changes, access to grades and transcripts, and all future registrations until complete restitution of funds is made. Berklee Online reserves the right to require future payments in the form of a certified check, money order, or credit card, and the student will no longer be able to use personal checks as a form of payment. Berklee Online will not redeposit personal checks that have been returned and requires that full payment be made within five business days of the notice being issued.
Checks and money orders can be mailed to:
855 Boylston Street, 3rd Floor
Boston, MA 02116
Do not mail cash to the college for application fees, deposits, fees, or tuition.
Domestic Wire Transfer
The following information will be required by the student’s bank in order to process a domestic wire transfer.
Beneficiary Name: Berklee College of Music
Beneficiary Account Number: 169789320
ABA Number: 021000021
J.P. Morgan Chase Bank N.A.
270 Park Avenue
New York, NY 10017
Student Name & Student ID
Reference Berklee Online, in addition to the student ID
Once the transfer process has begun, the transfer confirmation should be faxed to (617) 747-2149, to the attention of Finance, or emailed to email@example.com.
International Wire Transfer
Berklee Online has partnered with peerTransfer to streamline the tuition payment process for international students. peerTransfer offers excellent foreign exchange rates, allowing students to pay in their home currency (in most cases) and save a significant amount of money, as compared to traditional banks. Students can log into their peerTransfer account, at any time, to track the progress of payments. Students are notified by email when their payment is received by Berklee Online.
Berklee Online accepts payment via PayPal. Students should submit a request to firstname.lastname@example.org with the amount to be paid, the email address associated with the PayPal account, and student ID in order to utilize this method of payment.
Students can pay Berklee Online tuition and fees with no additional outside fees by making payments from a United States-based checking or savings account.
Berklee Online Degree TMS Payment Plan Policy
To meet the needs of our students, we offer a flexible payment plan each semester through Tuition Management Systems (TMS). This plan allows students and families to spread payments throughout the semester beyond the tuition due date. The first installment is due upon enrollment in the plan, along with an enrollment fee of $25. To enroll through TMS, please visit berkleeonline.afford.com. Additionally, students can contact our Finance Department by email at email@example.com or by phone at 617-747-2146, ext. 5 for further information.
Third-Party Billing/Tuition Assistance
Berklee Online can apply advanced credit to students’ accounts for a scholarship awarded from an outside sponsoring agency, employer, or other form of tuition assistance from a third party. Students should submit a letter or voucher to the Finance Department from the source, on their letterhead, stating the following:
- Student’s name
- Course or courses covered
- Tuition amount covered
- Semester and dates covered
- Name and address where invoices will be sent
- Contact Information for the third party being billed
- Student signature if applicable
This information can be emailed to firstname.lastname@example.org, faxed to (617) 747-2149, or mailed to:
855 Boylston Street, 3rd Floor
Boston, MA 02116
These letters or vouchers must be received by the bill due date. Upon approval of the letter or voucher, the amount the employer or scholarship organization is paying will be applied to the student’s account as a temporary credit. If there is a balance remaining, the student will be responsible for paying it by the bill due date. Once this balance is paid, the student will be officially enrolled in the relevant course(s). Students will be responsible for any approved amount that is not paid by their third party.
Students may be able to use their military benefits toward tuition and fees. For more information, visit https://online.berklee.edu/military/overview.
By registering for classes at Berklee Online, students acknowledge financial responsibility for the charges and fees assessed to their student accounts. Students are also responsible for any additional costs related to their enrollment with Berklee Online. Student account balances are to be paid in full by the due date published. Students will be notified of any unpaid balance on their account. Students are also expected to periodically check their online account for any additional charges or loss/reduction in aid that resulted in an unpaid balance. Should it be necessary to place a delinquent account with an outside collection agency, all fees assessed by the agency become the responsibility of the student.
Financial Aid for Domestic Students
Funds for financing a Berklee Online education are available from many different sources, including Berklee Online programs, federal and state programs, other government agency programs, and private sources.
The Office of Financial Aid is responsible for administering need-based funds through a review of a student’s Free Application for Federal Student Aid (FAFSA). The FAFSA is available for U.S. citizens and permanent residents. The FAFSA calculates a family’s financial need and allows the student and family to be considered for state grants and scholarships and the following federal programs: the Pell Grant and the Direct Stafford Loan. For more information, review the Guide to Private Loans available at http://www.berklee.edu/forms.
Students should apply well in advance for all possible sources of assistance: need-based, merit-based (generally scholarships), and non-need-based loans.
Financial Aid for International Students
Long-term financing is available to international students and their families. Many loan companies offer programs for credit-worthy applicants with a U.S. citizen or permanent resident cosigner. Further information on these programs is available in the Guide to Private Loans at http://www.berklee.edu/forms.
Counselors in the Office of Financial Aid work with students to help find solutions for financing their education. Options include payment plans and parent and student loans. For more information, visit http://www.berklee.edu/financial-aid, email email@example.com, or call 800-BERKLEE (800-237-5533).
Financial Obligation—Your Rights and Responsibilities
As a Berklee Online student, you are entering into a partnership with the college, part of which is financial. As a result, you have a number of rights and responsibilities.
You have the right to:
- have all records and data submitted with your application for financial aid treated as confidential information as prescribed by the Family Education Rights and Privacy Act (FERPA)
- receive an explanation of the financial aid award process
- be notified in a timely manner of any balances owed to the college
You have the responsibility to:
- read and ensure that you understand all materials provided to you regarding financial aid, particularly the rules governing the aid
- keep copies of all forms that you sign
- understand that financial aid is awarded based upon your anticipated credit load. Should your actual credit load be different than the anticipated credit load, your aid will be recalculated after the add/drop period. This recalculation could result in a balance due that is your responsibility to pay
- understand that by registering for courses with Berklee Online, you are financially responsible for the associated tuition and fees assessed to your student account on the published due dates
- understand Berklee Online’s withdrawal policy and how it affects the return of financial aid and any outstanding balances you may owe
- understand that Berklee Online will place a finance hold on your account if payment is not made on a timely basis for tuition and fees assessed. The hold will prevent future registrations, receival of transcripts or diplomas, and other college services
- report any changes in your status including marital, academic, enrollment, residential, or name
- keep your contact information, including phone number, residential and mailing addresses, current with the Berklee Online Registrar’s Office
In the unlikely event you owe past due amounts to Berklee Online, the college will attempt to contact you in an effort to bring your account up to date. However, if these efforts are unsuccessful, the college may refer your debt to an outside collection agency. In that case, all arrangements for repayment will be made with the outside collection agency and such agency’s collection fees will be added to your then current debt. Fees for collection may vary.
Return of Unearned Military Tuition Assistance
Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student using military tuition assistance withdraws, they may no longer be eligible for the full amount of TA funds originally awarded. To comply with the U.S. Department of Defense policy, Berklee Online will return any unearned TA funds on a proportional basis through at least the 60% portion of the period for which the funds were provided. TA funds will be returned to the service member’s branch of service (Army, Navy, Marines, Coast Guard, and Air Force). In instances when a service member stops attending due to a military service obligation, Berklee Online will work with the affected service member to identify solutions that will not result in a student debt for the returned portion.
A student’s official withdrawal date is used to calculate the percentage of TA earned. A student’s official withdrawal date is the last date of attendance. The return calculation is based on the formula listed below.
|Proportion of semester completed as of withdrawal date||% of unearned TA returned|
|Less than 10%||90% returned|
|10% up to but not including 20%||80% returned|
|20% up to but not including 30%||60% returned|
|30% up to but not including 40%||40% returned|
|40% up to but not including 60%||20% returned|
|More than 60%||No return|
Payment of Tuition
Before students attend any classes, all tuition and fees for the semester must be paid. Students are required and agree upon registration to pay tuition and fees by the tuition due date. If students add additional courses to their schedule, they must pay any additional tuition or related fee(s). Students will be notified of any unpaid balance that appears on their account via email or the student portal. Students who do not make a payment or payment arrangements with the Finance Department upon receipt of their bill will be subject to collection procedures (see Collection Policy for more information).
Refer to the Undergraduate Degree Tuition and Financial Aid page to learn more.
Refund Checks and Overpayments of Tuition or Fees
If students are owed money for overpayment of their bills, Berklee Online will process refunds during the third week of classes, after all schedules are finalized and all student data is verified. Refunds are issued once a week to students who have become eligible since the previous week. Refunds are not issued for overpayments of anticipated (i.e., verified or pending) funds or instances in which the college has advanced credit (i.e., payment plans) pending actual payment of expenses. Note: Students must keep in mind how the tuition and fees are paid, as it may affect the manner in which Berklee Online issues refunds:
- Payments received by credit card will be refunded to the credit card account in the amount of the refund within 60 days of the initial charge.
- Payments that include Federal Pell Grants or other Federal Direct Loans require completed registration for the semester, signed promissory notes, and Entrance interviews with the College. If payment by financial aid results in a credit balance on the student’s statement, the student must wait until the college receives funds from the originating bank or the federal government before a refund is processed. The same process is required for alternative loans and funding sources outside of Berklee Online. Students should contact the Office of Financial Aid for inquiries regarding grants or loan statuses by emailing firstname.lastname@example.org, or calling 800-BERKLEE (800-237-5533).
Students should contact the Finance Department for assistance in calculating a refund.