School Info, Enrollment & Policies
Undergraduate Academic Policies
On This Page
- Course Participation
- Early Release of Lessons
- Change of Major
- Dean’s List
- Declaration of Major
- Double Majors
- Disability Accommodations
- Enrollment Verification
- Financial Aid and Part-Time Student Status
- Full-Time/Part-Time Status
- Graduation Requirements
- Guitar Private Lesson Policies
- Incomplete Grading Policy
- Prior Learning Credit
- Reinstatement After Academic Dismissal
- Satisfactory Academic Progress
- Transcript Requests
- Transferring from a Degree to a Certificate
Prompt and regular online participation is required to complete all Berklee Online courses successfully. The weekly lessons are cumulative; therefore, it is imperative that students stay current with their coursework and assignments. In addition, student-to-student communication and collaboration are essential elements to the overall Berklee Online educational experience, and students who fall behind in their course work not only miss out on the cumulative curriculum but the community aspect of their courses as well.
It is recommended that students begin their course(s) promptly when the semester begins. If a student does need to start the course a few days late, they should contact the instructor via a private message and/or e-mail as soon as possible after the course has opened.
If students plan to be away from their courses, they should inform their instructors via a private message and/or e-mail, and make every effort to continue working on the courses while away. If this is not possible, they should make a plan with their instructors to catch up upon returning. Note that failure to submit required work in courses in a given semester for two weeks or more will result in an administrative withdrawal for the semester (see Administrative Withdrawal Due to Non-Participation for more information).
Each instructor has their own policy for accepting late work. It is important that students review this information. Students should contact their instructors as soon as possible to determine what, if any, arrangements can be made for the specific situation. Instructors may issue a failing grade for failure to submit required work in a course. The grade of “F” will be recorded for failure to complete or properly withdraw from courses.
Early Release of Lessons
Under limited circumstances, students may be able to access next week’s lesson. Requests for access will be reviewed by the academic policy team. Students should complete and submit the Early Release Form.
Change of Major
Students seeking to declare a major or change their current major must submit a Change of Major Request Form here. All approved requests will be processed for the coming semester, provided the request is received the Friday before the first week of classes. Any change of major request received after this will take effect the following semester. Changes in major cannot be retroactive.Some majors require the student to submit supplemental materials, such as an audition or a demonstration of musicianship. These materials must be received prior to or in conjunction with the Change of Major request form. Approval is not guaranteed. Students who are considering a change of major must be in good academic standing. Please note that changes in major may impact how completed credit applies to remaining program requirements. Students who change majors repeatedly often encounter SAP maximum timeframe restrictions, especially if few of their previous classes count toward the new major. As a result, there may be a limit to the number of approved change of major requests. It’s recommended that you consult with the Transfer Team prior to submitting your request.
Students averaging honor grades for any given semester are placed on the Dean’s List and receive a letter from the Dean confirming their accomplishment. Specific criteria for inclusion on the list are as follows:
Students must earn at least 6 credits in the semester in question and achieve a grade point average of 3.60 or above.
No grade in the semester in question may be lower than “B,” and no grades of Incomplete (“I”) or Withdrawal (“W”) are permitted.
The Dean’s List is calculated based on a deadline of all grades received by the end of the second week of classes in the following semester. Students should be aware that any work intended to satisfy a grade change for the purposes of making the Dean’s List must be submitted to their instructors for review well in advance of the deadline for the Dean’s List.
Students may access their Dean’s List letters on their MyHome page.
Declaration of Major
Students are required to declare a major prior to completing 45 credits (including transfer credit) in the degree program. With the help of assigned advisors, students will have the opportunity to examine their musical and educational objectives and to select the most appropriate major.
Double majors will no longer be offered as of Summer 2021.
Double Major Exception to Changing Academic Major
A student who is a double major and has completed all graduation requirements for one of the two majors, but plans not to enroll again to complete their second major, may opt to change to a single major and graduate in the single major in which all requirements are satisfactorily completed. The official graduation date will be the end of the semester in which the change to the single major was completed.
It is important to note that once the double major is dropped and the student graduates, the student is not eligible to return to the bachelor’s program to finish the second major at a later date. Those students who drop their second major before completing any of the program requirements may be eligible to reapply and will be considered for admissions on a case-by-case basis.
Berklee Online is committed to creating usable, equitable, and inclusive learning environments while providing equal educational opportunity and full participation for students with disabilities outlined by Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990.
Students with disabilities who desire to access accommodations shall initiate their request by completing the Disability Accommodation Request Form before or during the first week of the course. The student is responsible for submitting all supporting documentation to Berklee Online Accommodations, outlining the specific needs and course accommodations.
Reasonable accommodations are reviewed on a continual basis, preferably before the semester begins or upon approval from Berklee Online Accommodations. Course accommodations cannot be retroactive and begin only after documentation is received and a reasonable time for accommodation has been allowed. Students are highly encouraged to contact instructors to facilitate the implementation of the identified accommodation.
To declare a disability, you must provide relevant documentation of the disability and list the course(s) for which you are requesting accommodations. Please complete the Disability Accommodation Request Form here before or during the first week of the course, so that we may assist you.Students can contact the Disability Accommodations team at email@example.com.
Berklee Online Accommodations is committed to ensuring that all information regarding a student remains confidential. Information provided to faculty states that the student is a qualified individual with a disability according to the American with Disabilities Act. Specific information regarding the type of disability will not be shared with faculty.
Financial Aid and Part-Time Student Status
Financial aid is available on a prorated basis to students who are enrolled part-time at Berklee Online. The amount of aid for which students are eligible is impacted by the number of credits for which a student enrolls. All part-time students must continue to make satisfactory academic progress to be considered for financial aid funding. Most federal grants and loans require students to be enrolled in six or more credits in order to continue receiving prorated funding. Students enrolled in fewer than six credits are likely to enter their grace period and/or begin loan repayment.
- Full Time = 12 credits
- ¾ Time = 9 credits
- Half Time = 6 credits
- Less than Half Time = 3 credits
To graduate from the Berklee Online Bachelor of Professional Studies degree program, students must satisfy all major requirements and complete a minimum of 120 credits for a single major or 165 credits for a dual major. Students must also earn a minimum of 60 institutional credits for a single major or 105 institutional credits for a dual major. Although “D” (1.0) and “C-” (1.67) grades are considered passing in a course, a student must have a minimum GPA of 2.70 in their major and an overall cumulative GPA of 2.00. Prior to receiving a degree, students must fulfill all financial obligations to the college as well as provide proof of high school completion and any official transcripts.
Students who have attained the following final cumulative GPAs upon degree conferral will have the coordinating honors listed on both their transcript and diploma:
- Summa Cum Laude 3.85–4.00
- Magna Cum Laude 3.70–3.84
- Cum Laude 3.50–3.69
Applying to Graduate
Students must apply for graduation by academic year. The graduation application for an academic year will open in the fall term on October 1. Students planning to complete their degree requirements by the end of that academic year are asked to submit their applications by December 1. A link to the Berklee Online Application for Graduation can be found on the Berklee Online Graduation Planning Page. Students are held responsible for determining that they have earned all necessary credits for graduation. Those students with questions regarding their eligibility are encouraged to contact the Academic Advising Team.
Completing the Application for Graduation is the only way to initiate the graduation process. A degree cannot be conferred unless the student has submitted the Application for Graduation. The graduation application is considered active for one academic year following its submission. If graduation requirements are not completed during this time period, the student’s application will expire and they will be required to submit a new graduation application.
Applications submitted after the December 1 deadline may delay processing of the student’s academic record and diploma. It may also have implications on a student’s ability to participate in the Berklee College of Music Commencement Ceremony.
Participating in the Berklee College of Music Commencement Ceremony
Berklee Online Bachelor of Professional Studies degree students have the option of attending the Berklee College of Music Commencement Ceremony. Berklee has one ceremony that is held in Boston, Massachusetts once a year in May. Students interested in participating should indicate this on their Application for Graduation.
In order to be eligible to walk in the Berklee College of Music Commencement Ceremony, BPS students must be within twelve (12) credits of completing their degree requirements by the end of the spring semester. Students are responsible for ensuring they will be within necessary credit range to participate and can lose eligibility to take part in Commencement should they not be in compliance with this policy.
If a student intends to become eligible to participate in the commencement ceremony either by completing additional external credits or by applying for prior credit, they must submit their official transcript and/or prior learning credit portfolio by the winter semester.
It is essential that students planning to walk in the ceremony submit the Application for Graduation by the December 1 deadline. Should a student submit their application late, they will need to wait until the following year to walk.
Participating in Commencement does not mean a degree has been conferred. The student is still responsible for successfully completing all eligibility requirements even if they have already walked in Commencement. All eligibility requirements must be successfully completed prior to degree conferral.
Students may only participate in one commencement ceremony per degree, even if eligibility requirements are completed during a subsequent academic year.
Diplomas will be mailed to the address provided on the student’s graduation application within 6-8 weeks of successful program completion. To ensure timely delivery of their diploma, students are asked to verify the accuracy of this address by contacting the Graduation Team at firstname.lastname@example.org.
College policy allows each graduate only one diploma. Should a diploma be lost, stolen, or damaged, a replacement may be requested by submitting the Diploma Replacement Form here.
A diploma cannot be issued until a student has submitted their Application for Graduation and is free from any and all holds. Students should note that instructors have up to two weeks following the last day of the semester to submit final grades. After this point, any remaining grades of incomplete will delay graduation processing. It is the responsibility of the student to notify the Graduation Team directly once an incomplete has been resolved or should a grade change after the deadline impact the student’s eligibility to graduate.
Completing Additional Berklee Online Coursework After Graduation
Once a student has completed their program requirements and met the necessary criteria to graduate, they are not permitted to complete additional coursework as part of their degree program. If they wish to continue their studies at Berklee Online, they can do so by enrolling in an undergraduate certificate or non-degree courses, or by pursuing master’s level coursework, certificate, or degrees at Berklee Online.
Academic standing and eligibility for a degree or diploma are determined by the quality of course work. To determine academic standing, the college uses a point system, each qualitative grade having an equivalent numerical value.
|Letter Grade Equivalent||Numerical Value|
|W – Withdrew||0.00|
|I – Incomplete||0.00|
Note: Berklee Online does not rank its students.
Repeat Course Policy
Students may enroll in and receive a grade for a course taken for a second or subsequent time. Only the highest grade will be computed in the cumulative GPA. The repetition of a course will not eliminate the previous grade from the student’s record, nor will any additional credit toward a degree be earned by repeating a course.
Students repeating a course are not permitted to submit the same work for credit that was submitted in a previous course. Submitting the same work in multiple courses is considered self-plagiarism and could result in a violation of the code of community standards.
Additional tuition and fees will apply for all repeated courses.
The student transcript is the college’s official record of the courses that each student takes and the course grades received while at Berklee Online. To ensure accuracy, students and alumni have online access to view their transcripts.
If a student feels they have been issued a grade that does not accurately reflect their performance in a course, they should first reach out to their instructor to discuss the concerns.
If unable to resolve the issue with the instructor, the student should send a written appeal to the Berklee Online Registrar’s Office to dispute the grade. The appeal should include the name of the course, the instructor, and a detailed reason why the student feels the grade is incorrect. This can be emailed to email@example.com.
The appeal must be received prior to the end of the following semester to be considered. Any appeal received after this time will not be eligible for review.
Incomplete Grading Policy
Under limited circumstances, a student may request a grade of Incomplete (“I”) from a course instructor in the final two weeks of the semester. The decision to grant the request rests entirely with the instructor of the course. A request for an Incomplete grade by the student can only be considered by the instructor when all of the following conditions are met:
- the student initiates the request for an Incomplete grade by the last day of the semester;
- the student must be passing the course at the time of the request;
- attendance in the course by the student has been satisfactory;
- a health condition, family or personal emergency, or other unavoidable documented emergency legitimately prevents the student from completing the required course work by the last day of the semester;
- the required work can reasonably be completed by the end of the following semester (whether or not the student is enrolled in that semester); and
- the Incomplete is not based on the student’s failure to complete work during the semester or used as a means to complete additional work in order to raise the grade in the course.
- Grades of “I” are not calculated into the GPA.
- A grade of “I” is not a passing grade. A student will not receive credit for the class until a passing grade is submitted.
- A grade of “I” is not given as a substitute for a failing grade
- The course cannot be used as a prerequisite for another course until a passing grade is submitted.
- Having an Incomplete grade for any course as of the third week of the next semester will prevent a student from being included on that term’s dean’s list.
- A grade of incomplete that is not resolved by the last day of the following semester automatically changes to a grade of F.
- A student on academic probation may not receive an incomplete grade in one or more courses. Students on academic probation must successfully complete all courses by the end of the semester.
Guitar Private Lesson Policies
Guitar majors in the Bachelor of Professional Studies degree program complete nine levels of private guitar lessons. Each level of private lessons is 12 weeks in duration and involves a weekly, one-hour, live webcam session with a faculty member of your choosing.
Students enrolled in the guitar major will begin their private lessons at level 1. During the first week of the semester, your instructor will assess your proficiency and determine if you should be placed in a different level. If you have completed undergraduate-level private guitar instruction at a regionally accredited institution, you may be eligible to receive transfer credit for the levels you place out of. If you do not have credit-bearing private guitar instruction or your coursework does not meet the necessary criteria for transfer, you will be awarded prior learning credit for the levels you place out of.
When course registration opens for the semester, you will be able to register for the appropriate private lesson course level, and then select a day, time, and instructor. Guitar majors in the Bachelor of Professional Studies degree will earn two credits for the successful completion of each level of private lessons, for a total of 18 credits.
You may transfer up to five consecutive levels of lessons (levels 1-5) from a regionally accredited college or university. The private lessons you wish to transfer must map to the learning outcomes or proficiencies of Berklee Online’s private lessons. Standard transfer credit policies and procedures apply.
You may also register and submit a portfolio for prior learning credit for any of the nine required levels of lessons (totaling 18 credits). Standard prior learning credit policies and procedures apply.
Tuition for private lessons follows the same per-credit cost of a Berklee Online course (note that private lessons are two credits instead of three credits). In addition, there is a $500 per semester fee for each of the nine levels of private lessons to cover the cost of one-on-one instruction.
Technical Requirements for Guitar Private Lessons
- A basic audio recording tool that will allow you to record yourself playing along with a background track and save the recording in MP3 format. You will have a tool to use for this purpose inside the learning environment. Alternatively, you can use software like Audacity or GarageBand
- Mac Web Browser: Firefox (Recommended), Chrome, or Safari
- PC Web Browser: Firefox (Recommended), Chrome, Internet Explorer, or Edge
- Audio interface such as the IK Multimedia Stealthplug, Focusrite Scarlett 2i2, Mbox, etc. See the Student Deals page for discounts
- Speakers or headphones for your computer
- A built-in microphone or an external microphone plugged directly into your computer (via built in ports or an external audio interface)
- A webcam
Mac-specific Hardware Requirements
- OS X 10.7 or higher
- 2 GB RAM and 500 MB hard drive space recommended
PC-specific Hardware Requirements
- Windows Vista SP2 or higher
- Intel Pentium 4 or higher
- 1 GB RAM and 500 MB hard drive space recommended
- Sound card
Prior Learning Credit
A maximum of 30 prior learning credits may be earned toward a student’s degree. To gain prior learning credit, a student must first be accepted into a Berklee Online degree program. The student must then enroll in the Prior Learning Portfolio course, in which they complete and submit a portfolio, consisting of a resume, written narratives, and supporting documentation, such as business plans, production projects, scores, or audio. The materials should demonstrate what the student learned, where the student learned it, and how that learning equates to the course(s) for which the student is seeking credit. The student should draw parallels between stated course objectives as shown on Berklee Online course syllabi and the learning through work, volunteer activities, or other experiences. Students should avoid using proficiencies gained in undergraduate-level coursework for which they received transfer credit. Prior learning credit can not be granted if the student is seeking credit for a Berklee Online course that closely resembles one that transferred from their previous institution. Once the portfolio has been submitted, the academic advisory committee will review it and issue final approval for prior learning credits. For more information on prior learning and associated fees, visit https://online.berklee.edu/degrees/about/prior-learning-credit.
Students who have voluntarily withdrawn from the college and wish to return should submit the Reenrollment Form. All requests for students in good academic and financial standing will be processed for the coming semester, provided the request is received the Friday before the first week of classes. Any forms received after this point will be processed for the following semester.
Those students who have attended other institutions since withdrawing from Berklee and wish to transfer their credit should request copies of their official transcripts to be sent to the Berklee Online Transfer Team.
Official transcripts can be mailed to the following address:
855 Boylston St, 3rd Floor
Boston, MA 02116
Electronic transcripts can be directed to firstname.lastname@example.org.
Once the official transcript has been requested, students are then encouraged to fill out and submit the Transfer Credit Re-Evaluation Form.
Reinstatement After Academic Dismissal
Students who have been dismissed from the Bachelor of Professional Studies degree program for not meeting satisfactory academic progress standards can petition to be reinstated to their program. To be considered for reinstatement, students must take a minimum of 6 credits outside of their degree program, either with Berklee Online or another regionally accredited institution. The courses taken should apply towards their degree program. Students must earn a grade of B or better in their courses, with no Ws, Fs, or incompletes.
Students who elect to take courses outside of Berklee Online must confirm that these will fulfill remaining requirements in their degree program by submitting the Provisional Course Approval Form here. At the conclusion of the courses, students should request to have an official transcript mailed to Berklee Online.
After fulfilling these requirements, students should complete the Bachelor of Professional Studies Reinstatement Form here.
All requests for reinstatement will be reviewed by the Dean, and students will receive a decision by email.
Students who are reinstated in the degree program and are not yet meeting satisfactory academic progress standards will be placed on academic probation and will need to follow an academic recovery plan until they meet the requirements.
It is each student’s responsibility to work with their assigned advisor before attempting to register for courses. Berklee Online may make changes to a student’s registration schedule in situations, including but not limited to the following: (1) if a course is cancelled, (2) if the student becomes ineligible to enroll in a course due to failing a requisite course, or (3) if a student fails to meet the Satisfactory Academic Progress requirements.
Berklee Online has four intensive semesters per year, Fall, Winter, Spring, and Summer.
After registering for courses in a given semester, students may make adjustments to their course schedule under certain conditions.
The add/drop period at the beginning of each semester is the first five days of the semester. Through Friday of the second week of the semester, students may add or drop a course with approval from an academic advisor.
Questions about registration or schedule adjustments may be directed to the Berklee Online Registrar’s Office.
Catalog Year Policy
All students must complete the curriculum defined in the catalog at the time of their matriculation. Students may opt to change to a more recent catalog year assignment if they prefer to graduate under a newer set of curricular requirements. To do so, students should submit a request via email to email@example.com. Students who leave and return to Berklee Online after four or more years will automatically be assigned to the new catalog year that is in effect at the time of their return. Students may not change their catalog year assignment to an earlier catalog. However, students are encouraged to meet with their advisor to discuss the applicability of past course work to their existing catalog assignment.
Full time status is a minimum of 12 credits (four courses) per semester. Students interested in taking more than four courses (not including private lessons) in a semester require approval by the Berklee Online Registrar’s Office.
Each Berklee Online semester is 12 weeks in length.
Early Lesson Release
Under limited circumstances, students may be able to access next week’s lesson. Requests for access will be reviewed by the academic policy team. Students should complete and submit the following Early Lesson Release Form.
Satisfactory Academic Progress
All Berklee Online students are required to make satisfactory academic progress. All students must meet or exceed the following three standards at the end of each academic year (the end of Summer semester) to meet Berklee Online’s Satisfactory Academic Progress requirements. In addition, they must meet these requirements to maintain federal financial aid eligibility.
- A cumulative grade point average of 2.00.
- A cumulative credit completion percentage of 70 percent, calculated by cumulative credit hours completed divided by cumulative credit hours attempted.
- The ability to complete their degree requirements for graduation within 150 percent of the normal credits allotted for degree completion. Example: A student enrolled in a 120 credit degree program has a maximum of 180 attempted credits to complete the degree.
Failure to satisfy any one of these standards will result in a student being placed on satisfactory academic progress suspension. Suspended students lose federal financial aid eligibility.
Students placed on satisfactory academic progress suspension may appeal the decision to Berklee Online by submitting the SAP Appeal Form here. Any appeal must be based on extenuating circumstances and contain written verification of those circumstances. Students who choose not to appeal or whose appeal is denied face dismissal from the college.
If an appeal is granted, students will be placed into academic probation status and must sign and agree to the semesters of an academic recovery plan in order to continue to receive federal financial aid and register for classes for the Fall semester. If students have not fulfilled the conditions of the academic recovery plan by end of Spring semester, they will face academic dismissal.
At the end of the probation period:
- If a student has made satisfactory academic progress and fulfilled the conditions of the academic recovery plan, their enrollment eligibility will be conditionally restored, and the student will maintain financial aid eligibility.
- If a student has not made satisfactory academic progress but has fulfilled the conditions of their academic recovery plan, the student may request an extension to their academic probation.
- If a student has not made satisfactory academic progress nor fulfilled the conditions of their academic recovery plan, the student will have their enrollment eligibility permanently revoked, resulting in academic dismissal from Berklee Online.
Students placed on academic dismissal are ineligible for future semesters of enrollment in the Bachelor of Professional Studies degree program.
Note that satisfactory academic progress will be monitored throughout the academic year to ensure student success. At the end of each semester, prior to Summer semester, students may receive an academic warning that they are not meeting the requirements for satisfactory academic progress. Failure to show academic improvement could result in dismissal from the college.
Berklee Online now offers an online transcript request service. Official undergraduate and graduate electronic (eTranscripts) and paper transcripts can be ordered online through our transcript partner, Parchment, an authorized delivery agent specializing in secure transcript exchange.
|Type of Transcript||Delivery Method||Cost|
|Paper Transcript||Standard USPS||$6|
*An eTranscript is an official transcript that has been digitally signed and certified, and can be downloaded as a PDF document through an emailed link. This is the most secure and quickest delivery method, but make sure the college or organization that is being sent your transcript accepts electronic transcripts before ordering.
Sending Your Transcript to Berklee College of Music Campus or Boston Conservatory at Berklee?
Students wishing to have their transcripts sent to the Berklee College of Music campus registrar or admissions office or to the Boston Conservatory at Berklee registrar or admissions office should not submit a transcript request through Parchment. Instead, fill out the Berklee College of Music Credit Transfer Request form, which can be found here.
- To access the Official Transcript Request, students will need to log into their Berklee Online account. Students who do not remember their login information can send an email to firstname.lastname@example.org.
- Transcripts cannot be processed if you have an outstanding financial obligation to Berklee Online.
- Transcripts contain confidential academic information and are released in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), and therefore transcript requests will not be processed without a legal signature (or secured electronic authorization).
- Normal processing time for a transcript is 7-14 business days from receipt of order; delivery times may be extended during times of high volume.
- During the online transcript ordering process, you will have the option of attaching files to your order to be forwarded along with your transcript.
- Berklee Online does not provide unofficial transcripts. Non-degree students wishing to view their grades can do so on their home page. Degree students can view their grades at my.berklee.edu.
- For questions or additional information about Berklee Online transcript request service, contact the Berklee Online Registrar’s Office at email@example.com.
To obtain an enrollment verification letter, please complete the Enrollment Verification Request Form below. A signature and date are both required. Please allow up to 5-7 business days from receipt of request to process enrollment verification.
Enrollment verification cannot be provided for future semesters. However, confirmation of registration can be provided if student is registered for an upcoming semester.
Enrollment verification cannot be processed if you have an outstanding financial obligation to Berklee Online.
Transferring from a Degree to a Certificate
Students pursuing a degree program through Berklee Online can transfer their enrollment to a certificate program by contacting their academic advisor. Students will be required to submit the Degree College Withdrawal Form here and pay the registration fee for the certificate program they wish to pursue. No refunds will be issued for tuition or fees paid towards a degree program.
Withdrawal from Courses/Semester
Withdrawing from a course is the responsibility of the student. Students can withdraw with a grade of W through week 8 of the semester. No withdrawals are accepted after week 8. Once the withdrawal deadline has passed, all registered students will receive a course grade based on the stated grading criteria. Students continue to be financially responsible for that course and are not eligible for a tuition refund or replacement course. Students should note that withdrawing from a course might affect students’ eligibility to receive scholarships, financial aid, and veterans’ benefits. Students are strongly advised to consult with their instructor, advisor, or Student Success prior to withdrawing from a course.
Students wishing to withdraw from a course(s) and/or semester should complete Degree Course(s) / Semester Withdrawal Form here.
Withdrawal from the College
Students who wish to withdraw from the college must complete the Degree College Withdrawal Form here.No deduction is made for temporary absence, nor is any credit granted if students are suspended, dismissed, or leave the college without formally withdrawing. In some instances, financial aid awards may be prorated upon withdrawal from the college. Contact the Office of Financial Aid or see below for more information.
Administrative Withdrawal Due to Non-Participation
Students pursuing a degree through Berklee Online are required to maintain regular participation in the courses in which they are enrolled.
Through week 10 of the semester, students who do not participate in any of their courses for two consecutive weeks will be administratively withdrawn from their courses, unless prior arrangements have been made with their instructor, academic advisor, and student success specialist. Participation is defined as posting an assignment within a course. No administrative withdrawals will be processed for lack of participation during the last two weeks of the semester; students will be required to finish the semester and will be issued the grade earned.
Extenuating circumstances that prevent a student from participating, either at the beginning of the semester or during the semester, will be reviewed on a case-by-case basis by the Dean of Continuing Education.
Students who are administratively withdrawn will be responsible for any tuition and fees incurred as a result of their enrollment. Students receiving financial aid should keep in mind that credit changes may affect their aid eligibility. In addition, a grade of “W” will affect students’ Satisfactory Academic Progress (SAP) and, subsequently, their financial aid eligibility.
Withdrawal Due to Medical Reasons
Students who need to withdraw from their online course(s) for medical reasons may be eligible for a medical withdrawal and refund. A medical withdrawal will be considered only if accompanied by a written verification from a medical doctor on letterhead stating the student cannot complete the semester due to an illness or disability. Please note the doctor’s note must be in English to be considered. The withdrawal will not be allowed if a student fails to submit medical documentation to the Student Success Specialist prior to the end of week 8 of the semester. If the requested medical withdrawal is approved, the student will receive a grade of “W” for the semester.
Students wishing to withdraw due to medical reasons should complete and submit the Degree Student Medical Withdrawal Form here.
Withdrawal from Berklee Online with Financial Aid
Title IV federal financial aid includes Federal Pell Grants, Federal Direct Stafford Loans (subsidized and unsubsidized), and Federal Direct PLUS Loans.
Per federal regulation, students who receive Title IV federal financial aid and who fully withdraw from Berklee on or before the 60 percent point in the semester (in calendar days) are entitled to keep only the portion of Title IV federal student aid that they have earned to that point. Students who receive federal financial aid and withdraw after the 60 percent point of the semester are considered to have earned all of their federal student aid for that semester.
Students who stop attending all classes without officially withdrawing are considered to be “walking-away.” The federal aid received during the semester will be subject to the federal return calculation based on the effective date of withdrawal, which is determined by the last recorded date of academically related activity (see Administrative Withdrawal Due to Non-Participation).
Students who withdraw prior to Title IV funds being disbursed may be eligible for a portion of their available aid. Students eligible for Federal Direct Loans will be notified of the percentage of their loan(s) for which they are eligible and will be given 14 days to accept the loan(s) and have it applied to their balance. Loans will not be applied without confirmation.
Return of Federal Financial Aid
Based on a pro-rata schedule, the percentage of the semester attended is used to calculate the amount of a student’s earned/unearned federal financial aid funds. Any unearned federal aid must be returned to the federal government. Federal aid funds previously disbursed will be adjusted and may create a balance owed to the college. Students are responsible for any balance due after the return of funds calculation has been completed.
The unearned portion of Title IV federal financial aid will be returned to the appropriate aid programs in the following order:
- Federal Direct Unsubsidized Stafford Loan
- Federal Direct Stafford Loan
- Federal Direct PLUS Loan
- Federal Pell Grant
Refunds to the student and/or to the federal financial aid programs by the student or the college will be made within 30 days of the date that the college determines the student has withdrawn.
The chart below will help explain how refunds are calculated. Refer to the column that applies to a student’s withdrawal/federal student-aid status at Berklee College of Music. The college will calculate a student’s tuition charges and aid eligibility under the policy, which applies to a student’s status and withdrawal.
Withdrawal Tuition and Aid Percentage Chart
|Time||Tuition Charged||Federal Aid Earned|
|Before classes begin||0%||0%|
|Monday of Week 1||0%||6%|
|Monday of Week 2||0%||14%|
|Monday of Week 3||100%||20%|
|Monday of Week 4||100%||28%|
|Monday of Week 5||100%||34%|
|Monday of Week 6||100%||41%|
|Monday of Week 7||100%||48%|
|Monday of Week 8||100%||54%|
|Monday of Week 9-12||100%||100%|
*These percentages are weekly guidelines; actual refunds are based on calendar days. This represents the amount of student aid that is earned at the point of withdrawal. Unearned Federal Aid will be returned to the government. Final eligibility will be determined by the Office of Financial Aid within 30 days of the student withdrawing from classes.
State funds have their own eligibility criteria for when students withdraw. State regulations vary, and we recommend students check with their state or with the Office of Financial Aid to determine eligibility for any state funds when withdrawing.
Veterans’ benefits, too, have their own eligibility criteria for when students withdraw. We encourage any student receiving veterans’ benefits to talk with the veterans’ certifying official for Berklee Online before withdrawing from the college.
Note that when a student fully withdraws, any adjusted Berklee charges that have not been paid are still owed to the college.
For more information, contact:
Office of Financial Aid
Berklee College of Music
921 Boylston Street
Boston, MA 02215